Meetings

2016 AGOS Annual Meeting

October 6-8, 2016
Loews Chicago
455 North Park Drive, Chicago, IL 60611

Schedule of Events

Registration & Housing

Inviting Guests to the Meeting

Transportation Information

Discover Chicago

Absentee Notification

Please note that the AGOS Annual Meeting does not have an abstract submission component. This meeting is closed to members and invited guests only. Please visit the membership section to review the membership application process.

Schedule of Events

A detailed schedule of events for the 2016 Annual Meeting is now available.

Registration & Housing

Registration

Below is the breakdown of the 2016 Annual Meeting registration fees, with information on how to submit your registration to attend the conference.

On/Before Wednesday, August 24 Registration Fee:
Member $400
Invited Guest of Member $400
Spouse/Significant Other $100
After Wednesday, August 24 Registration Fee:
 
Member $450
Invited Guest of Member $450
Spouse/Significant Other $100

Please complete your registration one of four ways:

  1. Register online using a credit card and receive immediate confirmation via email. (Your username is your email address. Please contact toriscatena@agosonline.org for password assistance. *Note, it is the same password for your dues renewal),
  2. Email the registration form to Tori Scatena at toriscatena@agosonline.org.
  3. Fax the registration form with your credit card information to 312-235-4059, or
  4. or

  5. Mail the registration form with your credit card information or make a check payable to the American Gynecological and Obstetrical Society.

Cancellation Policy: All cancellation requests must be submitted in writing to toriscatena@agosonline.org. Cancellations that are received on or before September 2, 2016, will receive a full refund, less a $50.00 USD administrative fee. After September 2, 2016, refunds will be issued at the discretion of the AGOS Council.

Housing

A block of rooms for the AGOS Annual Meeting have been reserved at the Loews Chicago Hotel. The contracted rate for a single guestroom (1 King Bed) is $279 (USD) per night, and rate for a double guestroom (2 Double Beds) is $319 (USD) per night, plus state and local taxes. The Annual Meeting room rate is guaranteed through Monday, September 5, 2016.

Loews Chicago Hotel
455 North Park Drive
Chicago, IL 60611

Reservations: Call 1-877-868-8232 and Reference the "AGOS Meeting" or "AGO926" when booking to receive discounted rates, or reserve your room online.

Loews Hotel Cancellation Policy: Cancellations made within 24 hours of arrival will forfeit one night’s room and tax.

Inviting Guests to the Meeting

Similar to last year's meeting, the process of inviting guests to attend the AGOS Annual Meeting will be processed through AGOS Headquarters staff. Below are the instructions on inviting a guest to this year's meeting

  • Submit the guest's contact information in the online questionnaire,
  • Staff will send a formal invitation to attend the meeting along with a registration form via US Mail,
  • Invited guests may register to attend the Annual Meeting through AGOS Headquarters (note: they will not be able to register online for verification purposes),
  • You will be notified should the invitee register for the conference.

Any questions related to the invited guest process may be directed to Tori Scatena at toriscatena@agosonline.org.

Transportation Information

The Loews Chicago Hotel is located near two major airports. Below is a listing of the closest airports and the transportation information to the Intercontinental from each airport.

O'Hare International Airport (ORD): 22 miles NW

Taxis depart from the designated taxi zones, located on the Arrivals/Baggage Claim Level of all terminals. Approximate one-way fare to the Loews from O'Hare International Airport is $50.

Midway Airport (MDW): 13 miles SW

Taxis depart from the designated taxi zones, located on the Arrivals/Baggage Claim Level of all terminals. Approximate one-way fare to the Loews from Midway International Airport is $40.

Airfare: AGOS' official travel agent is Gant Travel Management, available toll-free at 1-800/621-1083 (1-630/227-3873, outside US/Canada). Gant is available from 8:00 a.m. - 5:00 p.m. CT, Monday through Friday. A $25 service fee is issued per airline ticket. Please note you are not required to utilize Gant Travel Management to secure your airline ticket.

Airport Shuttle: Go Airport Express provides airport shuttles between either O'Hare or Midway and the Loews Chicago Hotel. Please call 888/284-3826 or book online.

Hertz Car Rental: Discounted car rental rates for the Annual Meeting are guaranteed from all Chicago area locations for all reservations starting from September 28 - October 7, 2016. Advance reservations are recommended as this discount is subject to availability. Reservations can be made by calling 800-654-2240. For international attendees, call 405-749-4434 and ask for international. Reservations may also be made on-site upon arrival at the airport (subject to availability). To receive the discounted car rental rate from Hertz, provide the following code to your Hertz Representative: CV# 04AS0032.

Parking at the Loews Chicago Hotel: The hotel's parking charges are as follows:

  • Self-parking: $38 USD per night, per car
  • Valet Parking: $67 USD per day, per car

Special Requests: It is important to us that you enjoy the Annual Meeting. If due to a physical challenge you have any special needs, accommodations or requirements, please let us know and we will do our best to accommodate you. Please contact toriscatena@agosonline.org if you have any questions.

Discover Chicago

Absentee Notification

Unable to attend the 2016 Annual Meeting?

In accordance with the bylaws, Article II. Section 2. Continued Participation. Any Active Fellow who does not attend an annual meeting for three successive years shall, unless he or she offers an excuse satisfactory to the Society, be dropped from Fellowship. This requirement does not pertain to Life Fellows or Honorary Fellows.

If you are unable to attend this year's meeting, submit your excused absence request letter via email to toriscatena@agosonline.org by September 19, 2016. Letters will be reviewed and approved by Council.